In this post we will provide an overview of how to import time tracking transactions into QuickBooks using Transaction Pro Importer. On the first screen of Transaction Pro you will select the browse button to select your import file. In this example we are using the sample import files that are installed with the program and are located in c:\my documents\01 Transaction Pro Importer 4.0\sample files We will also select an import type of time tracking. Then select the options button if you want to select any options.
On the file contents screen you will see the data in your import file in a grid format. Select the next button.
The next screen in Transaction Pro Importer is the mapping screen. If the map does not load select the load map button and navigate to the following file: c:\my documents\01 Transaction Pro Importer 4.0\time tracking map.dat Required QuickBooks Fields are depicted in red in the first column (Name, Customer, Service Item). Select the next button.
Click on the screen shot below to see all the fields available on a time tracking import and where these fields reside in QuickBooks. You can also review the entire data dictionary at http://www.baystateconsulting.com/forum/forum_posts.asp?TID=338&title=tpi-field-listing-data-dictionary
This next screen shows how the data will be mapped to your QuickBooks fields. The QuickBooks fields are listed at the top of the grid and the data follows in rows immediately below. Review this data to make sure that data is mapped correctly. Select the next button.
On the last screen of Transaction Pro you select how any new items that do not exist in your QuickBooks company file will be set up by making selections from the drop down menus. Please note this last screen needs to be completed even if you are not mapping data to the items item field. Select the finish button to start the import.
Advanced tips and options:
There are also many other options that you might want to consider reviewing which are highlighted in yellow below. All of these options are discussed in detail in the help file that comes installed with Transaction Pro Importer. To access the help file select the help file on any of the pages within Transaction Pro Importer or press the F1 function key while Transaction Pro Importer is open. For some of these features we have gone into more detail in another blog post for which we have provided the applicable link.
Basic Options tab:
Other Advanced Features (Command Line Parameters);
There are also two advanced features that can be added via the command line parameters.
- -EMPLXREF: Provides for a cross reference to the account no. (employee id) on the QuickBooks employee card
- -TIME_RATE: Adds a rate field to the mapping as well as the ability to create new payroll items during the import
You can read more about command line parameters at http://www.baystateconsulting.com/forum/forum_posts.asp?TID=74&title=command-line-adds-hidden-features
Other blog posts to review:
You can also download a free demo to try this out here.